> ## Documentation Index
> Fetch the complete documentation index at: https://docs.ndumed.co/llms.txt
> Use this file to discover all available pages before exploring further.

# Set up wards, rooms, beds and daily rates

> Administrators set up wards, rooms and beds in NduMed, set effective-dated daily bed rates, mark beds out of service and deactivate unused wards.

Before nurses can admit patients, an administrator sets up the hospital's wards, rooms and beds and gives each bed a daily rate. Open **Ward** in the Inpatient section of the menu.

## Build the structure

**1. Add a ward**

Select **Add ward** and enter its name, for example "Female Medical".

**2. Add rooms**

Inside the ward, select **Add room**.

**3. Add beds**

Inside each room, select **Add bed** and enter a bed label, for example "FM-1-A".

## Set daily rates

Use **Set rate** under **Daily rate**, enter the amount and an **Effective from** date. Rates are effective-dated, so you can schedule a price change in advance. **Rate history** shows past and future rates.

> [!WARNING]
>
> A bed without a rate produces **Needs pricing** charges, which block invoicing until they are priced. Set a rate for every bed before admitting patients.

## Bed status

| Status | Meaning |
| - | - |
| **Available** | Can be chosen for an admission or transfer |
| **Occupied** | Set automatically by an admission; cannot be set by hand |
| **Out of service** | Temporarily unusable (for example, repairs) |

## Deactivate

You can deactivate a bed, room or ward that is no longer used. Deactivate from the bottom up: beds first, then the room, then the ward. Only an available bed can be deactivated.


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